to replay to the request of many trader we decided to publish the full text of the “LETTER OF REQUEST” and procedure that we use in our oil deals:

COMPANY LETTER HEAD

FULL ADDRESS AND CONTACT DETAILS ETC


LETTER OF REQUEST 


We, (THE BUYER COMPANY NAME AND REGISTRATION NUMBER) acting as End Buyer, confirm that, we are Willing, Ready and Able to purchase crude commodities and request that (…company name..) represent for contract allocation and preparation.
  • Product:                      Gasoil D2 L 0, 2-62 (Gost 305-82)
  • Origin:                                    At Seller’s option
  • Quantity:                    One Spot Load of Two Million Metric Tons
  • Destination/Pricing:     CIF or FOB Rotterdam – At Seller’s Allocation
  • Price:                           $50/$30 (Closed)
  • Immediate Liftable:    500,000 Metric Tons
We (THE BUYER COMPANY NAME), confirm and request that contracts be issued immediately to begin Bank-to-Bank procedures and that we are ready to issue the following statement via SWIFT to the Seller’s bank in exchange that the Seller provides Partial Proof of Product.  The statement will be sent confirming the following:
Dear Sirs,
We (THE BANK NAME), confirm that our client (THE BUYER COMPANY NAME) is ready, willing and able to open the MT103/23 or MT799 once the Partial Proof of Product is received from the Seller’s Bank and verified by our client.
In addition, please be advised that the procedures that we require to be issued in the contract are listed in Annex “A” that is attached to this document.
Signed and sealed by Buyer

Name of Director and/or Principal
Annex “A”
PROCEDURES TO BE LISTED IN CONTRACT AND WILL BE FOLLOWED AS STATED BELOW
Once Letter of Intent to Purchase and Confidentiality Agreement if issued the procedure is as follows:
1. Contract is issued to Buyer(s). Buyer signs and return contract for Seller’s nature.
2. The Buyer and Seller lodge the contracts in their respective banks to allow said banks to begin the Bank-to-Bank communications.
3. The Buyer’s bank will prepare and transmit a detailed SWIFT message that reads exactly the following:  
Dear Sirs,
We (THE BANK NAME), confirm that our client (THE BUYER COMPANY NAME)is ready, willing and able to open the MT103/23 or MT799 once the Partial Proof of Product is received from the Seller’s Bank for verification.
4. Upon receipt of the Partial Proof of Product from the Seller’s Bank.  The Buyer will verify and confirm the Partial Proof of Product and issue the MT103/23 to the Seller’s Bank in order to proceed to Full Proof of Product and Transfer of Title.  (Partial Proof of Product will include SGS, Tank Receipt and Dip Authorization)
5.  Upon receipt of Buyer’s MT103/23 for full payment of lift-able product, Seller issues FULL Proof of Product inclusive of transfer of Title.

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